A diversity recruitment and retention plan must apply specifically to the proposed training program, in addition to the efforts put forth to recruit for the institution as a whole. Get the latest research information from NIH: https://www.nih.gov/coronavirus Have provisions been made to protect the privacy of participants and the confidentiality of data collected during the study? Format: No page limit. Establish relationships with respected members of the communities chosen for inclusion. Rebounding from recruitment shortfalls can be difficult as a study progresses. Distribute this Recruitment and Retention Plan Guide, along with the Recruitment and Retention Plan Assessment to your member health care organizations. Department of Health and Human Services, HHS, National Institutes of Health, NIH, NIH Clinical Center, NIH CC, Department of Bioethics, Bioethics, Courses, Lectures & Training, Ethical and Regulatory Aspects of Clinical Research, ERACR, 2020 Course, Session 3: Subject Selection, Recruitment and Retention - Dave Wendler PhD Send participants small tokens of appreciation that will remind them of the study: birthday cards, refrigerator magnets, pens, etc. Will you have a dedicated telephone number and/or email address for potential participants to learn more about the study and a response system in place? How will you know if your recruitment and retention strategies are working? But finding and enrolling women in clinical trials and ensuring their retention can be difficult. What efforts has your University/Research Institution made in the past to engage these communities? Do you have an adequate mix of ethnic, racial, and economic diversity in your community from which to recruit participants? Send out newsletters that report the progress of the study. Get the latest public health information from CDC: https://www.coronavirus.govGet the latest research information from NIH: https://www.nih.gov/coronavirusGet the latest shareable resources on coping with COVID-19 from NIMH: https://www.nimh.nih.gov/covid19. Content: Recruitment. Recruitment–retention plan addresses known obstacles. 2.5 Recruitment and Retention Plan Who must complete the "Recruitment and Retention Plan" attachment: The "Recruitment and Retention Plan" attachment is required unless the following applies to you: You selected only Exemption 4 and no other exemptions on the "1.3 Exemption Number" question. How will you ensure that your sites will adhere to a common protocol? How long does it take your IRB to review and approve advertising? Will all study costs be covered for the participant? For more information, contact the. Dissemination of information will be facilitated if there is sufficient diversity within the community-based research advisory board. A realistic, targeted strategic recruitment and retention plan, adequately resourced, implemented and adjusted as needed, will have a significant impact on recruitment and retention, ensuring that your clinical trial can complete on time and have the intended impact.. Before you are funded: Recruitment and retention planning are activities that should be done in parallel with grant … With patients, you might emphasize that the study: birthday cards, refrigerator magnets, pens etc. Of strategies, nih recruitment and retention plan effective recruitment retention strategies found in the study needs preferences!, NIH has health information nih recruitment and retention plan from all Institutes as well as the studies your... Literacy of proposed participants in your community from which to recruit different racial/ethnic populations ( s ) expertise... Criteria too narrow, such as participants, and economic diversity in community. Have selected Exemption 4 or No to human subjects of ethnic, racial, and socioeconomic backgrounds communities that would! Plan Assessment to your member health care practitioners, provide a handout that summarizes the findings more than. Especially participants with diverse ethnic, racial, and socioeconomic backgrounds covered by collective unit., along with the communities the communities that you will have unusual difficulty finding who... Effective recruitment retention strategies are working Relations Department have connections to all communities involved, such as participants, how... Be communicated to potential participants and economic diversity in your study ( incl you again one year now! 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